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When you submit your reimbursement, slackbot will message you to let you know! After that, it's up to the financial officers to process it, and slackbot will update you as they do so. If there's something wrong with your reimbursement, they'll also let you know! If you get a message saying your reimbursement was rejected, don't despair. There are plenty of ways to fix it and resubmit it--check the message from either the FOs, team co-leads, or SSE (Stanford Student Enterprises, the people who make the final call on the validity of a reimbursement) and make the necessary changes. If you're unsure what the message means or want clarification, contact either @Steven Songqi Pu or @Denise Lee. Within a few weeks, you should get an email from ASSU saying that a payment is available! When we are in-person, you can pick up your check from the ASSU office on the first floor of Old Union, behind the Axe and Palm (TAP).
When you submit your reimbursement, slackbot will message you to let you know! After that, it's up to the financial officers to process it, and slackbot will update you as they do so. If there's something wrong with your reimbursement, they'll also let you know! If you get a message saying your reimbursement was rejected, don't despair. There are plenty of ways to fix it and resubmit it--check the message from either the FOs, team co-leads, or SSE (Stanford Student Enterprises, the people who make the final call on the validity of a reimbursement) and make the necessary changes. If you're unsure what the message means or want clarification, contact either @Steven Songqi Pu or @Denise Lee. Within a few weeks, you should get an email from ASSU saying that a payment is available! When we are in-person, you can pick up your check from the ASSU office on the first floor of Old Union, behind the Axe and Palm (TAP).
= What You Can and Can't Buy =
As a general rule, it’s best to clear a purchase with your immediate supervisor (project lead, team lead, etc) at least verbally beforehand, just in case it’s something we already own, something it’s more cost-effective to machine ourselves, or something that’s just a no-go. But whether you’re on a launch or just need a new part ASAP, sometimes you gotta make a purchase fast. To prevent an event where you make a purchase you later find out you can’t get reimbursed for, here is an non exhaustive list of generally approved items:
* Gas for SSI-related transportation, e.g. launches
* Small general parts, e.g. screws, brackets
* Non-power tools we don't already own or need more of, e.g. screwdrivers, taps
* 3-D printing filament, when we run out
* PPE we don’t have or we anticipate needing
* Specialized safety equipment (ex. working with dry ice? Get a pair of thick gloves)
* Team-specific parts (e.g. ejection mechanism for parachutes, camera for satellite, rocket airframes)
* Non-chemical adhesives (tacky tape, regular glue/tape, duct tape)
* Office supplies
Here are a list of items you should be more careful about purchasing:
* Food. The food policy is dictated on high from the ASSU--make sure you clear it with your project team leads before hosting an event with food. The current policy is one event per team, per quarter. Food on launches is also discretionary.
* Really expensive things. Whether this is a motel stay on a launch or an expensive hunk of metal for a project, if something costs upward of >$100, it would be unwise not to discuss it first. Plus, who wants to front that much money without a guarantee of return, anyway?
* Things that are questionable for safety reasons. New power tools, anything chemical (yes, epoxy counts), and anything else that could result in unsafe practices you should clear with your team lead and possibly discuss with the safety leads. This may happen even when you don’t expect it to--for example, planning on cutting through carbon fiber? You’ll need goggles and an N95 mask to avoid inhaling microscopic fragments that could harm your lungs.
Here are some items you should never be purchasing:
* Alcohol
* Dangerous explosives
Happy purchasing!