10
edits
Changes
Jump to navigation
Jump to search
Line 9:
Line 9: + − + − Line 20:
Line 20: − − = Step 3: Click on the reimbursements tab = − − − − = Step 4: Fill out the fields and submit! = − + − + − − −
no edit summary
* Is it an invoice? If so, it's not quite enough - you also need to attach a bank statement.
* Is it an invoice? If so, it's not quite enough - you also need to attach a bank statement.
* Is it itemized? Restaurants are especially notorious for this, but if a place doesn't list a breakdown of what you spent, it doesn't count. If you get one of these, go back and ask for an itemized one. If you can't get an itemized one, we can try to work something out.
* Is it itemized? Restaurants are especially notorious for this, but if a place doesn't list a breakdown of what you spent, it doesn't count. If you get one of these, go back and ask for an itemized one. If you can't get an itemized one, we can try to work something out.
B) If you are not comfortable fronting the money yourself, submit a request to the FOs to purchase it on the SSI credit card here: https://bit.ly/2OOdr4B
B) If you are not comfortable fronting the money yourself, submit a request to the FOs to purchase it on the SSI credit card here: https://bit.ly/2OOdr4B
= Step 2: Log it on the SSI Internal Site =
= Step 2: Go to the SSI Internal Site =
It's at https://internal.stanfordssi.org/. You can log on with your Stanford ID. If all goes well, you should see this page:
It's at https://internal.stanfordssi.org/. You can log on with your Stanford ID. If all goes well, you should see this page:
If not, go to #operations-website and complain.
If not, go to #operations-website and complain.
Once you're there, click on New Reimbursement
Once you're there, click on New Reimbursement
[[File:NewReimbursement.JPG|thumb|right|alt=New Reimbursement Button.|New Reimbursement Button.]]
[[File:NewReimbursement.JPG|thumb|right|alt=New Reimbursement Button.|New Reimbursement Button.]]
Most fields here are self-explanatory. Some notes:
Most fields here are self-explanatory. Some notes:
* If you used an SSI credit card, make sure to box that field.
* If you used an SSI credit card (the form in part 1B), make sure to box that field.
* If this expense was already handled somehow (this happens rarely), hit that field.
* If this expense was already handled somehow (this happens rarely), hit that field.
* "Delivery Method" refers to if you want to pick the reimbursement up at Old Union or have it mailed to you. Generally pickup at Old Union is easier.
* "Delivery Method" refers to if you want to pick the reimbursement up at Old Union or have it mailed to you. Generally pickup at Old Union is easier if you're on campus.
* If you're confused by a field or unsure what to put, please contact @Anna Clark or @Sophia Jones.
* If you're confused by a field or unsure what to put, please contact @Anna Clark or @Sophia Jones.
*For the receipt images remember to include these 2 things if this is a reimbursement/not on SSI’s credit card: 1) Proof of purchase. Not just a screenshot of how much the item costs, you need to prove it got charged to your credit card. 2) Itemized receipt. If you’ve bought more than 1 thing, the receipt needs to list all those things and their individual costs.
*For the receipt images remember to include these 2 things if this is a reimbursement/not on SSI’s credit card: 1) Proof of purchase. Not just a screenshot of how much the item costs, you need to prove it got charged to your credit card. 2) Itemized receipt. If you’ve bought more than 1 thing, the receipt needs to list all those things and their individual costs.
[[File:ReimbursementFields.JPG|thumb|right|alt=Fields to fill out to get reimbursed.|Fields to fill out to get reimbursed.]]
[[File:ReimbursementFields.JPG|thumb|right|alt=Fields to fill out to get reimbursed.|Fields to fill out to get reimbursed.]]
= Step 5: Fill Out an Expense Report =
= Step 5: Fill Out an Expense Report =